PDS starts by converting the scanned images fed into the system into PDF files. Each PDF file created is referred to as a JOB and contains all the images belonging to a single data-capture operation.
Once a JOB is created, PDS® extracts its critical metadata and files a record in the system database. The JOB is now ready to be captured.
PDS allows for data to be validated in real time against external databases, or to be cross-checked with data from other fields in the form. The PDF-Based approach allows for the embedding of complex business rules that are then enforced while data is being entered. This prevents bad data from being entered, ensuring maximum data quality before it is exported to the back-end system.
By allowing the assignment of different job types to different users, PDS administrators can balance the workload and optimize the available resources, depending on the number and type of data capture operations to resolve.
The ability to review jobs during the capture process is built-in to PDS.
PDS® has a second level role for decision-making that is managed by Reviewers. Reviewers are one level above the DEO, and are allowed to decide what to do with the JOBS than can't be correctly captured.
Sometimes, there are missing pages in an application that contains several forms and other documents, or maybe some data from the original scanned image cannot be read.
Thanks to its workflow capabilities, PDS allows a DEO to "flag" a job when its data cannot be accurately captured. If this happens, the JOB is moved to the Reviewer's queue for further analysis. It is the Reviewer who will try to "fix" the job or to "pre-suspend" it. PDS embeds additional tools to help the Reviewer with the final decision, such as putting the JOB "on hold" for further analysis, or while additional information is gathered.
Once the data for a job has been captured, reviewed and validated, it can be exported to any external repository using the format the client requires, whether it be plain text, XML, or DB-to-DB export.
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